When a student enrolls at Forest Hills as a kindergartener, parents present a completed CIS (Certificate of Immunization Status) form and a copy of the child's birth certificate to the school which initiate their school file. If a student is already in the 'school system', this information comes when records are requested from the previous school.

The Oregon State Health Department has this requirement for all children in the State: 'The immunization law and rules apply to all children enrolled for five or more days per school year in a school or preschool All schools providing any part of kindergarten through grade 12 education are required to comply with these requirements. No schools are exempted under Oregon law.

Once each year the administrative assistant conducts a "record assessment" which is a review of information on the CIS (Certificate of Immunization Status) in order to complete the Primary Review Summary due to our local heath department in mid January.

Parent contact information is provided by the student’s family at the beginning of each school year.  That information is kept in a database on an office computer.  A hard copy of that information is kept in a binder in the office (in case of a power outage) and in the emergency tote that accompanies the administrative assistant during fire and earthquake drills.  This important information is also provided to the student’s classroom teacher that is kept in their red backpack that accompanies the class on fieldtrips and fire and earthquake drills.  Parents are encouraged to keep the office informed of any changes in student information.

Students are sent to the office for various reasons throughout the school day.  A “seen in the office log” is kept on the administrative assistant’s desk where a record is kept of each student that is seen there.  From Band-Aids to not feeling well.  The administrative assistant will gather information from the student and may contact their teacher too, if applicable.  A temperature may be taken.  If the student presents a 100 degree or higher temperature their parent will be contacted to pick up their child.

Injuries happen in PE and on the playground.  Depending upon the severity, the attending adult may send the student to the office for rest or an icepack.  Volunteers working on campus will inform staff and/or teachers of student injuries. Icepacks are applied to recent injuries and the injury is assessed, along with dialog from the student.  The student may stay in the office for a while, and the injury is reassessed, or the student may choose to return to class.  Parents are notified when injuries are beyond our care and their discernment is needed.  In cases where injuries are difficult to assess, or symptoms and pain persist, parents will be notified.

All medications intended for students are to be stored and administered in the school office.  All medicine, prescription and over the counter, should be brought to the office in the original container and clearly marked with the child’s name.  Parents are asked to inform the teacher of the time at which medication is to be administered.  Parents are to pick up medication from the school office when it is no longer needed.   

Your child’s well being is of utmost importance and we value our partnership with each of our families.